Enterprise Resource Planning software solutions deliver a wide range of benefits to organizations. They encompass critical business activities like accounts management, HR, supply chain, and inventory management. ERPs streamline those daily activities and provide cutting-edge business management tools within a single software application. The outcome is better collaboration between employees, improvement in tracking capacity, comprehensive analytics, and a boost in ROI.
Those are the advantages you gain only upon successful ERP implementation. It is a complex process that can range from months to even years. Whether you’re upgrading to a new ERP or adopting your first ERP, the software impacts your business nonetheless.
A hasty implementation plan impacts your operations negatively. That can take a drastic toll on your workflows, especially on your expenses. Whereas a well-planned implementation strategy significantly boosts your business prospects.
We walk you through what a successful ERP software implementation strategy looks like. Let’s get started.
Key stages of a successful ERP software implementation strategy
Prior to selecting an ERP to implement in your organization, it is important to consider a few factors before and after its rollout. The implementation stages can be broken down into five phases. Let’s take a look at what they are.
- Discovery – The initial phase involves putting together a project team that understands the functional requirements of the organization. That includes addressing employee pain points and meeting the needs of different departments. The information from those research helps formulate an effective implementation strategy.
- Design – In this phase, the project team focuses on designing the workflow of the new ERP system. It includes streamlining and improving workflows for better operational efficiency.
- Development – At this stage, you can proceed to request the enterprise software product development company of your choice to begin developing the system. The software vendor will develop APIs, and modules and issue software documentation and training materials. You can choose either an on-premise ERP, cloud-based ERP or hybrid ERP.
- Testing – No matter how confident you are about the ERP implementation’s success, it is always a good idea to run a few tests. It reveals any oversights in the implementation process. Ignoring them can cause adversities in the long run. As soon as you identify them, aim for resolution. ERP software vendors usually take care of this process.
- Deployment & support – After the testing is complete, migrate data from the legacy system into the new ERP. Then, deploy the necessary training for employees to learn using the new resources. Finally, you’ll need support from your enterprise software product development company for maintenance and troubleshooting issues.
Common ERP software implementation approaches
There are four strategies to ensure successful ERP software implementation in your company. Choosing the right implementation strategy for your business requires you to analyze a few factors. They are your company’s size, how much risk you can tolerate, and how quickly you want to boost ROI and costs.
- All out – In the all-out approach, all of your employees swiftly move on to using the new ERP system. Going back to legacy systems will be difficult as your organization will solely use the new ERP software. The upsides to this strategy are you benefit from higher workflow speeds and ROI immediately. The downside is if you have any technical issues, there’s no way of using your old ERP.
- Gradual deployment – Under this approach, the new ERP upgrades are rolled out phase-wise. It allows you to implement critical features that provide immediate benefits. The only shortcoming of this strategy is that you will need to pay for using two ERP systems.
- Parallel adoption – With this strategy, you continue to use your old ERP alongside using the new ERP. This approach is expensive and can lead to double data entries.
- Hybrid – In this approach, you can use the all-out strategy and then gradually deploy new modules.
A successful ERP software implementation strategy circumvents unnecessary downtime, eliminates adoption risks, and improves business prospects. Whether you need a consultation or a world-class ERP software system, get the best software product development services from our experts at SmartPoint. Give us a call today to know more.